Ordering and Purchasing

The purchasing and ordering application manages supplier lists, business orders, purchases and deliveries. It can even manage multi-purchase breakdowns for products that have more than one element, for example kegs or bottles that have returnable empties. By monitoring stock levels and stock usage, the ordering and purchasing function enables you to keep stock levels at a minimum while still having sufficient stock to meet customer demand. The delivery notes produced by the system are used by Stock Auditing to identify real-time stock levels.

Additional functionality for automatic stock ordering is provided by our Automatic Purchase Order System (APOS). This allows you to interface with business-to-business (B2B) suppliers and their corresponding systems (web or GUI), to enable online orders to be created and scheduled regularly. Zonal's APOS calculates suggested order quantities based on a site's usage. You can configure the delivery lag times for all suppliers and with estimated usage, the auto-ordering feature means that with Aztec you will never run out of key items of stock.

Invoice matching at head office is a traditional and time consuming task. It is also normal to assume a degree of human error and therefore time spent correcting these manually entered mistakes. Aztec prevents the need for manual data entry, saving on data entry time and error correction. This creates a more efficient head office that can better spend its time on optimum financial management and increasing purchasing power.

End-user assistance is never far away. Our Aztec Ordering and Purchasing software is supported by context-sensitive online help. Press F1 on any application screen and procedural information is displayed instantly on all the tasks you can carry out there. The online help also provides system overviews and relevant tips and troubleshooting for new users.